Data Fiduciary Notice: Incozent Technologies acts as a Data Fiduciary regarding contact and inquiry submissions. We process personal data solely based on free, specific, informed, unconditional, and unambiguous consent.
1. Categories of Personal Data Collected
We collect only minimal personal data through our website forms:
- Identity & Professional Contact Details: Full Name, Business Email Address, Phone Number, Job Title, and Company/Organization Name.
- Inquiry & Project Specifications: Project description, technical dataset requirements, geographic targets, and delivery timelines.
- Participant Network Registrations: Name, Email, Country, City, Age Range, Device Type, Languages, and non-sensitive interest categories.
- Technical & Consent Telemetry: Timestamp of submission, consent checkbox records, and standard server communication logs.
Strict Non-Collection of Biometrics via Website: Incozent does NOT collect selfies, facial scans, biometric samples, voice recordings, or government identity cards via this public website. All custom AI biometric collections are executed under standalone, project-specific, in-person/instrumented protocols with dedicated informed consent agreements.
2. Lawful Purposes for Processing
In accordance with Section 4 and Section 6 of the DPDP Act 2023, your personal data is collected and processed strictly for the following specified purposes:
- To respond to, communicate regarding, and resolve commercial inquiries submitted by you.
- To evaluate, design, scope, and plan custom AI dataset collection programs and feasibility pilots.
- To notify registered participants regarding eligible data collection opportunities matching their expressed profile.
- To manage statutory compliance, audit verification, and defend against security incidents.
3. Data Retention Period
Personal data collected via website inquiries is retained for a period of 180 days from the date of submission, or until the purpose of processing has been fulfilled, unless a longer retention period is required by Indian law or under an executed commercial contract. Once the retention period lapses or upon your verified request for erasure, data is safely purged from our systems.
4. Third-Party Processors & Data Storage
We do not sell, rent, or trade your personal data. We utilize trusted service providers (Data Processors) bound by stringent data protection obligations:
- Google Workspace & Google Apps Script: Automated workflow routing and encrypted spreadsheet storage (Google Cloud infrastructure with AES-256 at-rest encryption and TLS in transit).
- Vercel Inc.: Secure website hosting, edge delivery, and transport security.
5. Your Statutory Rights as a Data Principal (DPDP Act 2023)
Under Sections 11 to 14 of the DPDP Act 2023, you have the following enforceable rights:
- Right to Access: You may request a summary of personal data being processed and identities of Data Processors with whom it has been shared.
- Right to Correction & Completion: You may request updating or correction of inaccurate, misleading, or incomplete personal data.
- Right to Erasure: You may request the deletion of your personal data when it is no longer required for the purpose for which it was collected.
- Right to Withdraw Consent: You have the unconditional right to withdraw your consent at any time without negative consequences.
- Right of Grievance Redressal: You have the right to an accessible mechanism for resolving any grievances with Incozent.
- Right to Nominate: You may designate an individual who, in the event of death or incapacity, may exercise your data rights.
To exercise any of these rights, you may submit a request through our online Data Rights Portal or email our Grievance Officer directly.
Designated Grievance Redressal Officer
In accordance with Section 8(9) and Section 13 of the Digital Personal Data Protection Act, 2023, the designated contact for data protection inquiries, rights requests, and grievances is:
Officer Name: Chittatosha Mohanta
Designation: Grievance Redressal & Data Protection Officer
Entity: Incozent Technologies Private Limited
Email: chittatoshamohanta@incozent.in
Address: Bhubaneswar, Odisha, India
Response SLA: Acknowledgment within 24–48 hours; statutory resolution within 30 days.
If you are unsatisfied with the resolution provided by our Grievance Officer, you may register a complaint with the Data Protection Board of India in accordance with the DPDP Act.
6. Data Security Safeguards
We employ organizational, administrative, and technical measures including TLS 1.3 encryption in transit, strict principle-of-least-privilege access controls, and rapid incident response protocols under our 72-Hour Personal Data Breach Runbook.
7. Amendments to This Privacy Notice
We may periodically update this notice to reflect technological, operational, or legal developments. Significant modifications will be highlighted on this website.